Nowadays, technology is one of the most important tools at your disposal to increase your productivity dramatically. However, just as technology can improve your productivity, it can kill it as well.
Think of technology like a hammer: You can use it to hammer a nail or hit your fingers. It all depends on how good you are at managing the tools.
It’s the same with all contemporary electronics, apps, and appliances. If you (know-how) manage technology, then your productivity level increases. If technology manages you, and you react to every notification or email, or you’re not willing to put in the time to master new technologies, your productivity is reduced.
In this blog post, we’ll dive into the concept of technology to improve productivity in your personal and professional life, with lots of practical examples. The ability to use technology effectively is ultimately a benefit for both individuals and businesses.
Technology and Productivity in Business / Technology as an Organizational Productivity Killer
Almost all modern companies are technology companies in some way or the other. An organization uses technology to support a variety of activities, including innovation, product management, marketing, sales, customer service, operations, and more.
Being on top of new technology trends such as Cloud, AI, IoT, VR, etc is imperative today.
The most important competitive advantage of any company is its people and teams, which includes its technical and digital capabilities. Tech skills are becoming the most important hard skills in addition to domain industry skills and soft skills.
In organizations, productivity can be affected in two main ways:
- Work is poorly organized and instead of working on creating value for customers, employees waste time on the Internet or doing activities of little value. To avoid this, learn how to become a highly organized manager.
- Employees suffer as a result of low-tech skills due to a lack of training, and as a result, they are slow and confused when using various software solutions.
Technology as an Organizational Productivity Booster
Technology can be one of the biggest productivity enhancers for any organization. Of course, staying on top of all technology trends isn’t easy, but almost any organization must remain competitive.
This also means continued investment in new hardware and software, as well as in the technical competencies of management and employees.
If properly employed, technology can be one of the biggest drivers of innovation, productivity, and progress in every organization. Here are some illustrations of how:
Example 1: A company can buy online courses for all its employees and reserve some learning time every month, thereby ensuring that employees’ efficiency remains sharp.
Example 2: Management efficiency can be greatly improved by the use of software for various business functions such as Sales (CRM), Finance (ERP), Operations (PM), etc. Including delegation, collaboration, information flow, data integration Is. and so on.
Example 3: With the use of cloud time and attendance and project time tracking tools, advanced HR analytics are available to properly manage the workforce, and optimize processes such as absence management, staff scheduling, and payroll processing.
Example 4: An organization with data-driven marketing might employ digital analytics to measure the success (conversion) of various digital marketing efforts.
Example 5: Remote working tools such as online conferencing, online collaboration, chat, and more can be used to provide a more modern and flexible workspace.
And there are hundreds of other cases demonstrating how technology can improve individual and organizational productivity. Technology is like fire; You can cook with this, or you can get burned. Make sure you use technology properly in your company.
Technology and Productivity in Your Personal Life / Technology as a Personal Productivity Killer
Let’s start with some concrete examples of how technology can be killing your productivity:
Example 1: As we all do, you probably love your laptop, tablet, phone, and even your smartwatch and smart TV. But when you have all these cute devices constantly ringing and sending you notifications, they distract you from doing real deep work or building deep connections with people.
Example 2: With a single click you have access to all the knowledge humans have accumulated, but you use all your cute devices to browse funny cat pictures or daily news on several different web portals.
Example 3: You have a slow computer, filled with malware and disorganized folders, and it takes you a decade to find the right file to work with. not good.
Example 4: You are spending time with the one you love; They’re telling you something important, but you’re constantly checking social media on your phone, afraid you’ll miss something. It may not seem like it, but the other person is feeling rejected and ignored. This is how technology can kill your relationships.
But it doesn’t have to be like this. If you don’t let yourself react to every stimulus sent by electronic devices and take a proactive approach to it, technology can be a great productivity enhancer. Let’s take a look at some examples of the bright side of technology.
Technology as a Personal Productivity Enhancer
Here are some scenarios in which the use of technology improves productivity:
Example 1: You decide to listen to audiobooks during your travels, and your car becomes a university on wheels.
Example 2: You delete all social networks from your phone and install applications for reading and watching various online courses. You turn your mobile phone into an educational device, and maybe even install a new productivity app to help you get better organized.
Example 3: You learn new software that enables you to get your work done faster or provide even more value to your customers. You can learn to code, design or shoot videos. With every new skill you acquire, your productivity skyrockets, and so do your chances for success.
Example 4: Instead of checking up on “acquaintances” on social networks for hours upon hours, you spend a limited amount of time on them, solely for the goal of connecting with people from around the world who you can’t meet in person. You also add various communication channels, such as personal talk, messaging, video calls, etc., to make your current interpersonal relationships even stronger. And when you’re spending time with someone you care about a lot, you make sure the phone isn’t interrupting the conversation.
Example 5: You track your freelance work with a project time tracking tool, such as My Hours. This way, you ensure that you spend your time wisely and maximize your billable hours.
If you follow the advice in the cases mentioned above, the quality of your relationships will improve dramatically, and your productivity will increase as well, and it takes a proactive approach to time and technology management.